4th July 2013
Speaking today at the ASPRG conference (Australasian Syllabus Plus Reference Group), Executive Director John Pryzibilla discussed the range of issues associated with linking space data between university systems and the approaches that can be taken to synchronise the data on an ongoing basis. This is an area in which Mosaic Space has extensive experience.
Universities maintain data about rooms in a range of different systems, including:
• space database (such as Archibus, Aperture, INSITE)
• facilities management system
• building access system
• timetable system (such as Facility CMIS, Syllabus Plus, CELCAT, EventMAP, Infosilem)
• student management system (for teaching and learning spaces)
• HR system (for office space)
• finance system (asset management, and order delivery locations)
Even when the same room coding system is in use on all systems, a number of problems can be present. Change in use of a room from one year to the next – a classroom becoming offices, a seminar room becoming a computer lab, etc. – frequently result in a change taking place on one system well in advance of another. Most systems in use do not allow room data to have multiple date-related instances.
John presented the advantage of using synchronisation middleware that would track changes in multiple systems – particularly in relation to timetable, space and student systems – flagging how the methodology would reduce the cost and complexity of maintaining accurate links.